Last updated: 29 September 2026
Legismith Partners LLP (“Legismith”, “we”, “us”) is a firm of patent and trade mark attorneys. This policy explains what personal data we collect, why we collect it, who we share it with, how long we keep it, and the rights you have under the Digital Personal Data Protection Act, 2023 and the Digital Personal Data Protection Rules, 2025.
1. Who we are
Legismith Partners LLP, Office No. 507, Sukhwani Boulevard Commerz, Pashan-Sus Road, Sus, Pune 411021, with a branch office at Canada Corner, Nashik. For the purposes of the Act we are a Data Fiduciary in respect of the personal data described below.
2. What we collect, why, and on what basis
| What we collect | Why | Our basis under the Act |
|---|---|---|
| Name, phone number, email address, city and the message you send us through our enquiry forms, pop-up forms, WhatsApp or by telephone | To answer your enquiry and send you the quotation or information you asked for | Section 7(a) – you gave us the data for this purpose |
| Client and matter information: names, addresses, nationality, identification and authorisation documents, details of your invention, brand or design, correspondence and instructions | To provide legal services: searches, opinions, drafting, filing and prosecuting patent, trade mark, design and copyright applications, oppositions and related matters | Section 7(a), and where applicable statutory requirements of the Patent Office and the Trade Marks Registry |
| Inventor, applicant and proprietor details | To prepare and file applications and forms as required by law | Section 7(a) and legal obligation |
| Billing details and invoices | To raise invoices and to comply with tax and accounting law | Section 7(a) and legal obligation |
| Website and app data: IP address, device and browser details, pages visited, and cookie identifiers | To measure how our website is used and how our advertising performs | Your consent, given through our cookie banner |
| Email address and mobile number for updates, articles and event invitations | Marketing communications | Your consent, which you may withdraw at any time |
| Job applicant data: CV, contact details and interview notes | To assess your application | Section 7(a) |
| Employee data | Employment, payroll, statutory filings and security | Section 7(i) – employment |
We collect this information directly from you, from your organisation where you instruct us through it, and automatically through our website. We collect only what we need for each purpose.
3. Cookies and tracking
Essential cookies run this website and protect our forms. Analytics and advertising cookies, including Google Analytics and Google Ads, are used only if you accept them in our cookie banner. You can change your choice at any time using the Cookie settings link at the bottom of every page. Full details are in our Cookie Policy.
4. Who we share your data with
| Who | What they receive | Why |
|---|---|---|
| The Indian Patent Office, the Trade Marks Registry, the Copyright Office and other authorities | The applicant, inventor and proprietor details required by the relevant statute and forms | Filing and prosecuting your applications. Once published by those authorities, that information is public |
| Foreign associates and attorneys | Only what is needed for a filing or matter in their jurisdiction | To act for you outside India, on your instructions |
| Our hosting, email and document storage providers | Data stored in our systems | Running our practice, under confidentiality and data protection terms |
| Cookie and device identifiers from our website | Analytics and advertising measurement, only with your consent | |
| Our accountant, bank and payment providers | Billing information | Invoicing, payments and statutory compliance |
| Courts, tribunals and authorities | As required | Where the law or an order requires disclosure |
We do not sell personal data, and we do not share client information for marketing.
5. Where your data is stored
Our records are held in our practice systems and with our email and storage providers, which may store data outside India. Wherever it is held, we remain responsible for it and require appropriate protection. No country is presently restricted for transfers under section 16 of the Act.
6. How long we keep it
| Data | Kept for |
|---|---|
| Enquiries that do not become matters | 12 months |
| Client and matter files | The life of the matter and any renewal cycle, and thereafter for the period needed for professional, limitation and regulatory purposes |
| Invoices and accounting records | 8 years, as required by company and tax law |
| Website and system logs | At least one year, as required by the DPDP Rules |
| Marketing list | Until you withdraw consent |
| Unsuccessful job applications | 6 months, unless you ask us to keep your CV on file |
When the purpose is over we delete the data, except where a law requires us to keep it and except for the records and logs of past processing that the DPDP Rules require us to retain for at least one year.
7. How we protect it
We use access controls and unique logins, encryption in transit, activity logging, regular backups, confidentiality obligations on everyone who works with us, and written terms with our service providers. If a personal data breach occurs, we will inform you and the Data Protection Board of India as the law requires.
8. Your rights
- Access – a summary of the personal data we hold about you, what we do with it, and who we have shared it with (section 11).
- Correction, completion, updating and erasure of your personal data (section 12).
- Withdraw consent at any time, as easily as you gave it (section 6(4)).
- Grievance redressal – raise a complaint with us and receive a response (section 13).
- Nomination – name another person to exercise your rights if you die or are unable to act (section 14).
To exercise any of these, write to our Privacy and Grievance Officer using the details in paragraph 11, quoting the mobile number or email address you registered with us so that we can identify you. We acknowledge requests within 2 working days and respond within 30 days, and in every case within 90 days. There is no charge.
Some information cannot be erased on request: material filed with the Patent Office or the Trade Marks Registry is published by them under statute, records we must retain under tax, accounting or professional rules must be kept, and material needed to bring or defend a legal claim is exempt under section 17(1)(a) of the Act. We will always tell you what we have done and why.
9. Children
Our website and services are intended for persons aged 18 and above, and we do not knowingly collect the personal data of children through this website. Where a matter involves a person below 18, for example a young inventor named in a patent application, we obtain the verifiable consent of a parent or lawful guardian before processing that person’s data, and we do not track children or direct advertising at them.
10. Confidentiality and professional privilege
Everything you tell us as a client is confidential and, where applicable, privileged. Nothing in this policy reduces those obligations. Where a third party whose data appears in a matter file asks us for information, we consider each request individually and will not disclose privileged or confidential client material.
11. Contact and complaints
Privacy and Grievance Officer: Santosh Sangle, Partner
Email: [email protected]
Phone: +91 81491 23580
Address: Office No. 507, Sukhwani Boulevard Commerz, Pashan-Sus Road, Sus, Pune 411021
If you are not satisfied with our response, you may complain to the Data Protection Board of India.
12. Changes to this policy
We update this policy when our practices change. The date at the top shows the current version, and we keep earlier versions on file. Where a change is significant, we will tell you directly.